0330 999 5757 info@audio-hire.co.uk

Cinema Hire FAQ's

Everything You Need to Know About Hosting an Outdoor Cinema Event

Does it have to be dark?

Yes, we advise starting at sunset, although if you are in a shaded area (such as woods) then you can sometimes start earlier – around dusk. To help plan starting times, you’ll find UK sunset times here.

What do I need to provide?

We provide and manage all of the kit, so all you need to do is arrange the film licence and manage the event. We provide the screen, projector, PA speaker system, and will carry out the full set-up and pack-down.

You’ll need to provide power (2 x 13 amp), but if that’s not possible we can supply a generator at extra cost.

Where can I get a film licence?

We recommend https://www.filmbank.co.uk, who have prices starting from £200 if you are showing the film for free, or 35% of box office if it is a ticketed event.

How much space do I need?

For our standard rear projection setup, you’ll need an area at least 10m x 10m. We ask that you don’t seat any of the audience closer than 6m from the screen as, just like in a normal cinema, they’ll be too close to enjoy it!

Can you recommend films?

Yes, we’re more than happy to help with this, because it is key to the success of your event. In our experience, the most successful screenings are those matching the film to the location or event.

Are you insured?

Yes, we have full public liability insurance.

How do you secure the screen?

We base our quotes on a grass setup with the assumption that we can spike into the ground for guy ropes. If your site is not on grass, this isn’t a problem, but you will need to arrange for weights, or two vehicles, to help anchor the screen along with our vehicle.

Can we put stuff on the screen before the film?

Yes, no problem. We often show short films, adverts, or videos and slides promoting an event sponsor, should you have one. You would be responsible for the PRS licence.

What if it's windy?

For health and safety reasons, we may have to take the screen down under high wind conditions. This is down to the discretion of the event staff on the day.

What do we need to tell the audience?

The main thing is to make sure they bring a camping chair and some warm clothing. It is surprising how cold you can get when sitting still outdoors – so, blankets and sleeping bags make for a more comfortable experience. Some people love to bring a picnic, a bottle of wine or hot flask, and some nibbles. This can make all the difference!

Contact Us

We’ve worked with lots of different people, from individuals to large corporations. Whatever event you’re planning, we’ll have the equipment and know-how to make sure it all goes to plan.

Whether you’re interested in one of our ready-made packages, or you’re not quite sure what you need, please get in touch today – we’ll be happy to help.

We can’t wait to start planning your next big event!

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Audio Hire is part of the Corporate Hire Group, based in Derby. We are event hire specialists, providing AV and entertainment equipment, as well as event management services, to customers around the UK.

Contact

Corporate Hire
Bateman Court
Bateman Street
Derby
Derbyshire
DE23 8JQ